Camp Policies 

Gender Inclusion Policy FAQ

Health and Safety Policies

Health Policies at Camp

It’s not unusual to have the odd stomach ache, headache, skinned knee or bruise at camp. We’ve got you covered. If your child requires medical attention at camp, we will notify you if

  1. The injury or illness results in spending extended time in the infirmary, generally more than 30 minutes. (Excluding resting up due to regular monthly menstruation cycles.)

  2. The injury or illness is repeating – for instance, repeated bloody noses.

  3. The injury or illness requires more advanced care than can be delivered at camp, for instance, a trip to the local urgent care clinic.

Prohibitions

  1. Alcohol is not allowed on camp premises. Any alcohol found at camp will be confiscated and disposed of.

  2. Illegal drugs are not allowed on camp premises and will be confiscated and reported to local law enforcement.

  3. Domesticated animals are not allowed on camp premises, except as required by any ADA accomodations. In case of an accommodation for service animal, arrangements must be made 1 month prior to camp and health and immunication records for the animal will be required.

  4. Cars. Parking is limited at camp. Campers discouraged from driving themselves to camp to save room for staff cars. However, if your family has a transportation need that requires a teen driving themselves, we can make an accommodation if it is cleared with camp director prior to camp.

  5. Tobacco products. Campers may not bring tobacco to camp – any tobacco found in a child’s possession will be confiscated and disposed of. Staff are allowed to smoke only in designated smoking areas. Children are not allowed in the smoking areas, so smoking staff must arrange for another staffer to take over their duties before taking a smoke break.

  6. Campers may not bring weapons to camp. If a weapon is found in a camper’s possession, it will be confiscated and returned to parent at end of camp.

  7. Personal electronics providing music and reading are allowed. Devices that provide games, cameras, web-browsing, email, social networking, WiFi, or texting capabilities will not be permitted at camp. This policy is for the safety and well-being of all campers.

  8. Personal sporting equipment is encouraged, such as baseball gloves. However, gear that could serve as a weapon (bow/arrow) must be checked in with the quartermaster so use can be restricted to appropriate safety areas.

  9. Search policy: Campers belongings will not be searched, but any contraband that shows up outside of a suitcase will be confiscated.

** If you’re not sure something is prohibited, leave it at home or check with the camp director.

Transportation Safety Policies

Pick up and Drop Off

Parking is limited. We will have staff on the road with radios to direct you to lots where space is available. Please slow down and follow the instructions of the staff directing you.

Buses

  1. Standard check-in procedures including updating any medical information and collecting medicines for the health supervisor.

  2. We ask that parents remain until bus pulls out.

  3. Upon boarding, children’s names checked against list to ensure all children checked in are on the bus. If a child on the list is not present on the bus, missing camper procedure will be initiated.

  4. Bus rules: all children remain seated, hands, arms and head inside bus. If a problem presents, staff will move to child.

  5. Medicines and health records travel on bus with children. Secondary car travels behind bus to help out in case of emergency.

  6. In case of accident/emergency, children to be kept out of road, notification will be made to camp office, cooperation with law enforcement/emergency personnel.

  7. In case of severe behavior problems on the bus, driver will be instructed to pull over. Camp office will be contacted. Camp Director will make the decision to place the child in the chase car and/or contact parents for pick up.

Airport pickups

  1. You will be given the cell phone number of the senior staffer of the team picking up your child.

  2. Staff picking up campers will have passed background checks and have filed their driving record with camp.

  3. Vehicles used to pick up campers will be well maintained and pass a basic inspection before pickup, including headlights, blinkers, brakes all working properly.

  4. Staff picking up campers will be wearing official Camp T-Shirts.

  5. For additional safety, camper will be given a password. Staff picking them up will be instructed to give child this password.

  6. No fewer than 2 staff will pick up campers. One acts as the driver, the other can entertain children during the ride.

  7. More than one child may be picked up at one time, but no more than 8 campers for the 2 staff.

  8. Once child has been picked up, staffer will make a call to the parent to let them know child arrived safely.

Vanpool

  1. Vehicle used in vanpool will be will be well maintained and pass a basic inspection before pickup, including headlights, blinkers, brakes all working properly.

  2. Drivers must be certified to drive the vehicle used and their driving record must be on file at camp.

  3. Drivers and accompanying staff must have passed background check.

  4. Driver must have at least 1 or more accompanying staff so that driver can focus on driving while support staff focus on children.

  5. Standard check-in procedure applies at all drop-off points, including updates to health forms and collection of medication.

  6. Parents of campers using the vanpool will be given two contact numbers. One to reach a support staffer in the vanpool and another to reach camp staff at the office in case van is not reachable.

  7. In case of accident/emergency, children will be kept out of the road, notification will be made to camp office, cooperation with law enforcement/emergency personnel.